Procurement Administrator

HMP Shotts
£24,705 - £28,491 pro rata
Closing date
12/04/2023, 12:00
Normal Office Hours
14.5 hrs
To play a key role in the delivery of an effective and efficient procurement service to customers, ensuring value for money and compliance with the SPS Procurement Procedures and the Financial Policy and Guidance Manual. 
To work closely with colleagues and customers to define specification and requirement of goods and services which meet the needs of the establishment while providing an effective administration service, ensuring electronic and paper based communications and documentation are actioned and stored appropriately in accordance with Audit and SPS policy requirements. 
Responsible for checking and ensuring that all manual requisition forms are signed by the requesting officer and relevant budget holder and are within designation authorisation limits prior to processing and also to ensure the accuracy of invoices received prior to preparing invoices for payment by registering on SPS Agresso system.
Respond to and follow up Procurement specific enquiries sensitively, timeously and efficiently, ensuring an excellent customer service provision is offered at all times, whilst working within the parameters of the relevant policies and legislations. 
Provide stores support during periods of staff absence and where heavy workload dictates the need for assistance as directed by the Procurement Manager. 
To provide support to other teams within the functional group to ensure effective service delivery. 
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

Minimum of Five National 5 (or equivalent) qualifications (including English & Mathematics) or relevant experience gained in a similar role and/or environment.


Experience Requirements

Competent in the use of Microsoft Office packages including Word, Excel and Outlook.  


Previous experience working within a finance function. 


Knowledge Skills Requirements

Ability to use strong communication skills to build positive working relationships with internal and external partners. 


Ability to plan, organise, prioritise and manage workload in order to achieve results within strict deadlines.


Problem solving skills with ability to seek and address root causes of problems


A knowledge and understanding of SPS financial procurement policies and procedures


Vacancy Information Booklets:

This opportunity is closed to applications.