General Administrator - Fixed term 12 month

Permanent
HMP & YOI Grampian
B
£21,638
Closing date
25/05/2021, 23:55
Normal Office Hours
Full-Time - 37 Hours
The post holder will be responsible for administrative duties within HMP & YOI Grampian, Peterhead, working within the Finance & Administration Department.
Responsibilities
Provide an efficient and effective service in the handling of prisoner's personal cash (PPC) being sent in via Royal Mail or email, and ensuring all monies are accurately recorded in the Prisons Record System (PR2).

Provide accurate recording of all visit requests by telephone or email, and ensure they are booked on the establishments visit database and Prisons Record System (PR2).


Ensure the accurate recording of all prisoner mobile phones being issued or retained, providing information monthly to the Business Improvement Manager.
Input all relevant details to the Prisoner Record System (PR2) of Governor's Awards and do so in a timely manner.
Carry out any other relevant administrative duties which may include minute taking and helping with the in-house preparation and distribution of prisoner retail items (Canteen) involving the movement of physical stock.
Represent the establishment in a professional manner through daily contact with SPS staff and outside agencies.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
Minimum of two National 5 (or equivalent) qualifications, including English and Mathematics or Arithmetic or relevant experience gained in a similar role and/or environment.  ESSENTIAL
Experience Requirements
Experience of good communication skills evidencing what type and how used.  ESSENTIAL
Experience of attention to detail whilst working to deadlines, outlining examples.  ESSENTIAL
Experience of good numeracy skills evidencing what type and how used.  ESSENTIAL
Knowledge Skills Requirements
Evidence your knowledge and understanding of the Data Protection Act.  ESSENTIAL
Evidence competency in the use of Microsoft Office packages, especially Excel.  ESSENTIAL
Evidence ability to work as part of a team, demonstrating a flexible attitude.  ESSENTIAL
Experience of manual handling awareness and minute taking.  DESIRABLE
Interview
Vacancy Information Booklets:

This opportunity is closed to applications.