General Administrator x 2
Permanent
HMP Barlinnie
B
B - £21638
Closing date
05/05/2021, 23:55
Normal Office Hours
Full-Time - 37 Hours
To provide a comprehensive administration service within HMP Barlinnie
Responsibilities
Provide administrative support within the department, responding to departmental queries/requests for information and carry out ad-hoc duties as directed by management.
Maintain accurate computerised records/databases and reporting on this information as required.
Maintain the secure management of paper and electronic files held within the department, ensuring a filing system of all records is kept in line with the SPS Document Retention policy.
Diary management, meeting room bookings and attending meetings to record and produce an accurate minute where required.
Produce various written correspondence to internal and external agencies.
Other duties, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Qualifications Requirements
A minimum of 2 Standard Grades at Grade 3 or above (including English and Maths/Arithmetic) or equivalent or relevant experience. ESSENTIAL
Experience Requirements
Competent and experienced in all aspects of administration. ESSENTIAL
Experience of recording and producing accurate minutes of meetings. ESSENTIAL
Experience of maintaining computerised records/databases and reporting on this information. ESSENTIAL
Knowledge Skills Requirements
Well developed interpersonal and communication skills both written and oral. ESSENTIAL
Competent in the use of computerised systems including Microsoft Office (Excel, Word, Outlook). ESSENTIAL
Ability to effectively prioritise workload to meet departmental and organisational deadlines. ESSENTIAL
Awareness of the Data Protection Act and the requirement for confidentiality. ESSENTIAL
Interview
Vacancy Information Booklets:
This opportunity is closed to applications.
