Procurement Administrator

Permanent
SPS College
C
£21,638 - £26,903
Closing date
17/03/2021, 23:55
Normal Office Hours
Full-Time - 37 Hours

The post holder will play a key role in the delivery of an effective and efficient procurement service to customers ensuring value for money and compliance with SPS Finance and Procurement policies and procedures and updating the SPS Financial Management System (Agresso).

The post holder will provide relief cover for the Accounts Receivable/Cashier role within SPS College and assist the Finance function to meet deadlines.

The post holder will have regular day to day interactions with a range of internal and external stakeholders including colleagues, customers, stakeholders and visitors.

The role is based at the SPS College in Polmont, however there may be a requirement for the post holder to work from home.

Responsibilities

Work with colleagues and customers to define specifications and requirements of goods and services which meet the needs of the college, ensuring value for money and that relevant Finance and Procurement policies and procedures are followed.

Ensure requisitions are completed prior to placing business with suppliers in accordance with procurement and finance policies.
Accurate and timeous processing of purchase orders, goods receipt and invoices to meet payment deadlines.

Contribute to the completion of financial month and year end reconciliations and reports.

Communicate clearly and effectively with contacts including colleagues, customers, stakeholders and visitors taking cognisance of context, nature of contact and using the most appropriate medium.

To prioritise and plan your work to meet locally agreed objectives and timescales; managing time and resources, being flexible and supportive and taking cognisance of other colleagues' objectives and timescales.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
Five National 5 qualifications, including English and Maths/Arithmetic or equivalent qualifications or relevant experienceEssential 
Experience Requirements

FINANCE/PROCUREMENT EXPERIENCE: Experience of working in a Finance/Procurement function including using a computerised financial management system. Essential

IT SKILLS : Experienced and competent in the use of Microsoft Office packages including Excel, Word and Outlook. Essential

Knowledge Skills Requirements
COMMUNICATION SKILLS: Well-developed oral and verbal communication skills across a wide range of media including email, telephone and face to face communication. Essential

PLANNING AND PRIORITISING: Ability to prioritise, plan and organise own workload and work to tight deadlines; ensuring consistent attention to detail, accuracy and high quality outputs. Essential

FINANCE/PROCUREMENT POLICIES: Knowledge of Finance and Procurement policies and procedures –  Accounts Payable and/or Receivable processes. Essential

NUMERACY SKILLS: Excellent numeracy skills including the ability to analyse and interrogate a range of information. Essential

Interview
Vacancy Information Booklets:

This opportunity is closed to applications.