HR Administrator

Permanent
HMP Barlinnie
C
£20,805 - £25,868
Closing date
27/11/2020, 23:55
Normal Office Hours
Full-Time - 37 Hours

You will contribute to the overall HR Team's delivery, operations and more general HR decision-making within HMP Barlinnie by providing a comprehensive administration service. This role will provide an excellent opportunity for the post holder to grow and develop as an HR Professional, working within a challenging and fast paced environment. 

Responsibilities
Respond to and follow up HR specific enquiries sensitively, timeously and professionally, ensuring accurate and impartial information and advice falls within the confines of relevant SPS policies and legislation.
Monitor and record the application of HR policies and procedures including sickness absence, code of conduct, toil/banked etc. and produce routine and ad hoc reports for the local SMT and HQ.

Provide HR reports to senior management and HQ.

Facilitate local recruitment and selection activities and participate on local and national sift and selection boards, ensuring all administration relating to recruitment and selection complies with the SPS Recruitment Guidelines and Civil Service Recruitment Principles.
Continuously develop personal knowledge and understanding of HR related issues, policies and legislation, using this knowledge and understanding to contribute to the maintenance and development of HR processes, procedures and systems to assist in the effective daily management of HR issues.
Maintain effective and efficient electronic and paper based filing and data recording systems, ensuring compliance with Records Management Policy, Data Protection Legislation and SPS guidelines.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
Minimum of 5 National 4 qualifications including English and Mathematics (or equivalent qualifications) or relevant experience - ESSENTIAL
Attained CIPD Certificate in Personnel/HR Practice, or equivalent qualification - DESIRABLE
Experience Requirements
Previous administration experience gained in a similar role/environment - ESSENTIAL
Experience of working in a fast paced environment with ability to effectively manage a challenging workload to meet departmental and organisational deadlines - ESSENTIAL
Competent and experienced in the use of Microsoft Office packages including Word, Excel and Outlook - ESSENTIAL
Knowledge Skills Requirements
Knowledge and understanding of relevant Employment legislation and HR Policies, including Data Protection, Equality & Diversity, Absence Management, Recruitment etc - ESSENTIAL
Ability to analyse, interpret and report on a range of information - ESSENTIAL
Well-developed communication skills at all organisational levels, across a range of media - ESSENTIAL
Ability to build and maintain strong working relationships, working effectively individually and as part of a team - ESSENTIAL
Interview
Vacancy Information Booklets:
HR Administrator - Applicant Pack.docx – 164KB
Converted File HR Administrator - Applicant Pack.docx.pdf – 173KB
Guidance for Applicants - External.docx – 247KB
Converted File Guidance for Applicants - External.docx.pdf – 315KB

This opportunity is closed to applications.