Public Protection Adminsitrator

Closing date
24/02/2020, 23:55
Normal Office Hours
Full-Time - 37 Hours

The purpose of the role is to collate and input SPS Risk Management data to the Violent and Sex Offender Register (ViSOR) to support community based partners in risk assessing a prisoner prior to liberation to enable an appropriate management plan to be implemented. Post holder is required to extract relevant data from ViSOR to support ICM/MAPPA departments within establishments to create individual prisoner case management plans. They will collate and conduct the administration of Rule 95 Removal from Association submissions. He/she will update and maintain a data collation system in relation to Rule 95 submissions to HQ. He/she will work and liaise closely with the Public Protection Management team in relation to all of the above and general administration duties. The post holder is subject to National Security Vetting (NSV) and must be able to obtain Security Clearance (SC).

Ensure all appropriate risk management data is input accurately and timeously to the Violent and Sex Offender Register (ViSOR) in accordance with the Scottish ViSOR Standards.
Liaise with establishment ICM/MAPPA departments and Police Offender Management Units in relation to the sharing of risk management information to support prisoner case management.

Collate and administer Rule 95 application forms from establishment Separation and Reintegration Units (SRUs) and input to PR2.

Ensure appropriate filing and data systems are updated and maintained for all administrative processes including SharePoint.
Primary contact for collation of External Enquiry Forms (EEF’s) from external partners for the sharing of information.
Undertake other delegated duties and tasks as required by the Public Protection Management Team.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
Minimum of 2 National 5 or equivalent qualifications including Mathematics and English or relevant experience gained in a similar role/environment. ESSENTIAL
Experience Requirements
Extensive administration experience including minute taking. ESSENTIAL
Experience of working with confidential/restricted information including the safe handling, storage and provision to partner agencies. ESSENTIAL
Experience of creating and maintaining data collation systems including the extraction and analysis of statistical information where applicable for Senior Management. ESSENTIAL
Knowledge Skills Requirements
Good working knowledge of PR2 and standard Microsoft Office Software (Word, Excel, Outlook), including creation and maintenance of data collation systems. ESSENTIAL
Excellent written and oral communication skills. ESSENTIAL
Knowledge and management of SharePoint sites. DESIRABLE
Knowledge of Prison Rules and Timescales in relation to Separation and Reintegration Units. DESIRABLE
Vacancy Information Booklets:

This opportunity is closed to applications.