Offender Outcomes Administration Assistant

HMP & YOI Cornton Vale
B
£18,245 - £20,004
Closing date
03/01/2020, 23:55
Normal Office Hours
Full-Time - 37 Hours

To provide a quality administration service to support the Offender Outcomes Department. This will include administration services and support for:

  • ICM, HDC and RMT processes
  • Organisation and accurate minute taking of Offender Outcomes meetings

 

The post holder may be also be required to provide cover for HDC and other administrative functions

Responsibilities
Provide effective and efficient administrative support for the Risk Management Team (RMT), including requesting and collating necessary reports and production of minutes of RMT meetings within required timescales
Provide effective and efficient administrative support to the Integrated Case Management (ICM) co-ordinators, including attendance at Case Conferences and the production of accurate minutes in a standard format within required timescales
Accurately maintain filing systems relating to the areas highlighted above within the Retention and Destruction policy and guidance.
Update prisoner records including Prisoner Record System Database and Share point site.
Provide administrative support for Offender Outcomes Meetings, and other areas as required, including minutes.
Provide administration cover for HDC and other administrative roles as directed by line manager.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

A minimum of two National 5 (or equivalent) qualifications including English and Mathematics or relevant experience.

ESSENTIAL

Experience Requirements

Competent in the use of Microsoft Office packages including Excel, Word and Outlook

ESSENTIAL

Competent and experienced in all aspects of administration

ESSENTIAL

Knowledge Skills Requirements

Ability to plan and effectively prioritise workload to meet departmental and organisational deadlines

ESSENTIAL

Well-developed written and oral communication skills across a wide range of media.

ESSENTIAL

Excellent interpersonal skills with the ability to work on your own and as part of a team

ESSENTIAL

Effective decision making skills and the ability to analyse interpret and report on a range of information.

ESSENTIAL

Interview
Vacancy Information Booklets:
Guidance for Applicants - External.docx – 247KB
Converted File Guidance for Applicants - External.docx.pdf – 322KB

This opportunity is closed to applications.