To provide general administrative services for the Integrated Case Management (ICM) and Risk Management Team (RMT) functions within the establishment. Organise ICM Case Conferences and RMT Meetings with internal partners, external agencies,prisoners and prisoner’s families. Prepare all relevant documentation and take minutes of meetings. Information to be recorded in line with the ICM Guidance Manual, RMT Guidance and relevant GMAs.
To communicate professionally and effectively with internal and external enquiries.
To carry out a range of administrative tasks including photocopying, faxing, filing, scanning etc, whilst adhering to the Data Protection Act and Document Retention Policy.
To maintain accurate filing systems within the Data Stack
Update prisoner records including Prisoner Record System (PR2).
Responsible for accurate minute taking during meetings
Communicate information with relevant internal partners, external agencies, prisoners and prisoner’s families.
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
2 National 5 at Grade C or above (including English & Maths/Arithmetic) or equivalent qualifications or relevant experience ESSENTIAL
Competent and experienced in all aspects of administration and minute taking ESSENTIAL
Competent in the use of Microsoft Office packages including Excel, Word, Outlook etc ESSENTIAL
Knowledge Skills Requirements
Ability to effectively prioritise workload to meet departmental and organisational deadlines ESSENTIAL
Excellent skills in both written and verbal to communicate confidently and effectively ESSENTIAL
Ensure accuracy and attention to detail ESSENTIAL
Ability to work individually and as part of a team ESSENTIAL