Finance Assistant

Headquarters
C
£18,871 - £23,373
Closing date
29/05/2019, 23:55
Normal Office Hours
Full-Time - 37 Hours

The post holder will provide a service to support the business within the Financial Policy and Services Department at Headquarters and contribute towards the provision of a high quality service to the department's customers.

There will also be responsibility for assisting with the preparation of documents for year end and reviewing year end returns from establishments.

Responsibilities
Administration and monitoring of the Accounts Payable ledger including reviewing data input by users, preparation of the BACS supplier payment runs and assisting with resolution of disputed invoices, escalating issues to the Finance Officer as necessary. Completion of the Accounts Payable month end reconciliation and reconciliation of supplier statements.
Administration and monitoring of the Accounts Receivable ledger including regular review of the Aged Debtor listing and following up overdue invoices, escalating issues to the Finance Officer as necessary.
Verifying the accuracy of documentation received for payment through cashbook, checking and processing cashbook payments via online banking or cheque payment and accurately recording these within the Financial System in a timely manner. Monitoring of HQ and establishment bank account balances and tracking SPS cash flows on a daily basis. At month end completion of various cash book reconciliations and uploading of bank statement information onto the Financial System.
Processing changes received from establishments in relation to Non-Current Assets and assisting with both Non-Current Assets and Budgets.  This will include assisting with the distribution of management information and collation of monthly variance reports and outturn submissions received from establishments and HQ directorates.
Checking and recording information from establishment year end pack returns onto year end schedules and following up queries with local finance teams as required.
Provide cover for the other Finance Assistant posts within Financial Policy and Services as required and carry out other general administration duties including mail distribution, ordering stationery, photocopying, filing, typing, sending emails etc.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

5 Standard Grades (including English and Maths/Arithmetic) at Grade 3 or above or NVQ Level 2 or equivalent qualifications or relevant experience. ESSENTIAL

 

Hold a financial qualification or be willing to work towards this e.g. AAT, CAT. DESIRABLE

Experience Requirements

Competent in the use of a windows based finance package. ESSENTIAL

 

Competent in the use of Microsoft Office including Word, Excel and Outlook and able to demonstrate advanced Excel skills.  ESSENTIAL

 

Experience of Accounts Payable, Accounts Receivable and Cashbook including online banking.  ESSENTIAL

 

Knowledge Skills Requirements

Excellent numeracy skills with the ability to analyse a wide range of information and experience of completing balance sheet account reconciliations. ESSENTIAL

 

Ability to work effectively on your own initiative and as part of a team with excellent organisational skills and the ability to work to a specified deadlines. ESSENTIAL

 

Good comminication skills with the ability to build and maintain effective relationships with a wide range of contacts. ESSENTIAL

 

Knowledge of accounting for non-current assets and of Public-Sector Budgeting processes and variance reporting. DESIRABLE

 

Interview
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