General Administration Assistant - Fixed Tem 6 months

HMP Dumfries
B
£17,212 - £18,871
Closing date
25/04/2019, 17:00
Normal Office Hours
Full-Time - 37 Hours
The post holder maintain administration processes in regards to canteen and local purchase provision on behalf of prisoners.
Responsibilities
Carry out general office administration duties such as operating the switchboard, filing, typing, taking minutes of meetings, collating/distributing mail etc.
Maintain an effective and efficient bag & tag canteen service to the prisoner population. As well as providing an effective stores service for uniforms and domestic items. Conduct stock checks of canteen and stores items and reconcile these to stock issued.
Accurately check, record and balance (on Excel and Prisoner Records) all monies received for prisoners from visitors, courts, transfers and via external mail.
Process stores, canteen and prisoner telephone phone account transactions through appropriate SPS systems.
Support all areas as and when required
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
A minimum of 2 Standard Grades, or equivalent, including English and Mathematics or Arithmetic (at Grade 3 or above) or relevant administration experience - ESSENTIAL
Experience Requirements
Competent and experienced in all aspects of administration - ESSENTIAL
Competent in the use of Microsoft Office Packages including Excel, Word, Outlook etc - ESSENTIAL
Knowledge Skills Requirements
Well developed communication skills, both written and oral - ESSENTIAL
Ability to work individually and as part of a team, and be able to work with minimum supervision and prioritise workload - ESSENTIAL
Ability to analyse, interpret and report on a range of information - ESSENTIAL
Knowledge of relevant national legislation and guidelines - ESSENTIAL
Interview
Vacancy Information Booklets: