General Administrator (x2) HMP Grampian

HMP & YOI Grampian
B
£17,212 to £18,871
Closing date
04/03/2019, 23:55
Normal Office Hours
Full-Time - 37 Hours
The post holder will be responsible for administrative duties within HMP & YOI Grampian working in the finance & administration department.
Responsibilities
Provide accurate recording of all prisoner transactions and data inputting on the Prison Record System (PR2) ensuring compliance with SPS policies and audit processes.
Provide accurate recording of visit requests by telephone, booked on the establishment visit database.
Provide an efficient and effective service in the handling of prisoner's personal cash (PPC) being handed in and ensuring all monies is accurately recorded in the Prisons Records System (PR2).
Carry out any other relevant administrative duties which could include minute taking and helping with the inhouse preparation and distribution of prisoner retail items involving the movement of physical stock.
Represent the establishment in a professional manner through daily contact with SPS staff and outside agencies.
To assist in the provisions of assurance to management that all processes and systems are completed in accordance with the appropriate Operational Delivery Systems.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
Minimum of 2 National 5 (or equivalent) qualifications, including English and Mathematics/Arithmetic or relevant experience gained in a similar role and /or environment.  ESSENTIAL
Experience Requirements
Experience of good communication skills evidencing what type and how used.  ESSENTIAL
Experience of attention to detail whilst working to deadlines, outline examples.  ESSENTIAL
Experience in minute taking.  DESIRABLE
Knowledge Skills Requirements
Evidence of your knowledge and understanding of the Data Protection Act.  ESSENTIAL
Evidence competency in the use of Microsoft Office packages, especially Excel.  ESSENTIAL
Evidence ability to work as part of a team, demonstrating a flexible attitude.  ESSENTIAL
Knowledge of manual handling awareness.  DESIRABLE
Interview