The post holder will support the Pay Team Leader in providing an efficient, accurate and effective payroll function to the organisation. This includes preparation, calculation, input and checking of pay related data in accordance with pay closedown dates and maintaining information held on the SPS payroll database (CGI Epayfact2.0). This post also includes processing invoices through the finance application for the Pay, Pensions &Relocations Section (PPRS).
Entering New Starts and Leavers, updating salary and allowance information, employee personal information etc. on the Epayfact2.0 payroll system and Processing claims and other temporary data changes received by the department in relation to the monthly payroll, e.g. overtime, advance recoveries and Entering sick absence data and issuing sick pay warning letters.
Preparing Earnings Arrestment letters and payment pro-forma.
Performing calculations in relation to allowance claims received, inputting these to the pay application and cross checking team members' work to ensure accuracy including processing monthly electronic Ex-Gratia (overtime) claims; utilising Microsoft Excel templates to compare reports, prepare input templates to load to Epayfact2.0 and provision of reconciliation of claims processed.
Liaising with the administrators of the civil service pension scheme, including providing information for leavers, retirements etc. Answering data requests and dealing with pay and pension queries from internal and external stakeholders.
Liaise with our external payroll supplier in relation to actions required on employee pay records. These actions will be checked to ensure they have the desired effect.
Input purchase requisitions and invoices for PPRS into the finance application (Agresso). This will include checking these are suitably authorised and within the allocated financial limits.
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Minimum of five National 5 (or equivalent) qualifications including English and Mathematics or relevant experience gained in a similar role and/or environment. (Essential)
Experience of working within a Payroll Function. (Essential)
Working knowledge of PAYE Legislation. (Desirable)
Working knowledge of electronic payroll application/systems (Essential)
Knowledge Skills Requirements
Competent in the use of Microsoft Office packages including Excel with the ability to use a wide range of Excel tools such as formulas, charts and functions to manage and record data in multiple worksheets. (Essential)
Excellent numeracy skills and attention to detail, with the ability to interpret and report on a range of information.(Essential)
Excellent interpersonal skills with the ability to communicate effectively with internal and external stakeholders, across a range of media. (Essential)
Ability to effectively prioritise workload to meet departmental and organisational deadlines. (Essential)