General Court Desk Administrator/Backshift (Temporary 18 months)

HMP & YOI Grampian
B
£17,212 - £18,871
Closing date
28/08/2018, 23:55
Shift Work
Full-Time - 37 Hours

Hours of work: 1 in 3 late shift

Day shift: 2 weeks Monday - Thursday 0830-1700 hrs, Friday 0830-1630 hrs 

Late shift: 1 week Monday - Thursday 1300-2100 hrs, Friday 1330-2100 hrs 

 

The post holder will be responsible for a variety of duties within HMP & YOI Grampian relating to general finance & administration duties within the establishment.

Responsibilities
To ensure the accurate and timeous processing and calculation of all warrants produced by the Courts, and that this has been done in accordance with legislative requirements and SPS procedures and ensure that the SPS has met its obligations with regard to the legal custody of prisoners.
Ensure the effective administration of prisoner admissions/transfers/liberations and visits, of which you will have the responsibility to ensure that accurate information is processed timeously and securely in accordance with legislative requirements and SPS procedure.
Represent the establishment in a professional manner through daily contact with SPS staff and outside agencies.  Minimum prisoner contact.
To multi-task and provide a supporting role throughout the establishment to ensure that deadlines are met.
Respond to written enquiries within appropriate timescales, standards and in accordance with the Data Protection Act.
Provide accurate recording of all prisoner transactions and data inputting on the Prisoner Record System (PRS2) ensuring compliance with SPS policies and audit processes.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

Minimum of two National 5 (or equivalent) which should include English and Maths (at Grade 3/C or above), or relevant administration experience.

Essential

Experience Requirements

Experience of excellent communication and numeracy skills evidencing what type and how used.

Essential

Experience of attention to detail whilst working to deadlines, outline examples.

Essential

Experience of prioritisng workloads, give examples.

Essential

Knowledge Skills Requirements

Evidence your knowledge and understanding of the Data Protection Act 2018.

Essential

Evidence ability to work as part of a team, demonstrating flexible attitude.

Essential

Evidence competency in use of Microsoft Office packages.

Essential

Minute Taking Skills/Dealing with General Correspondence.

Desirable

Interview
Vacancy Information Booklets:

This opportunity is closed to applications.