Mail Administrator

HMP Barlinnie
B
£16,311 - £17,921
Closing date
10/03/2017, 12:00
Shift Work
Full-Time - 37 Hours

To ensure the effective and efficient management of all mail items for the establishment in line with SPS Policy & Standard Operating Procedure.

Hours of Work:

Tuesday - Friday 7.30am-4.30pm (1 hr break)

Saturday 8.30am-1.30pm

Responsibilities
Correctly identify all mail into relevant categories i.e. Prisoner Confidential Correspondence/Prisoner General Correspondence/General Correspondence together with any damaged mail items.
Complete relevant inventory sheets as per standard operating procedure.
Check all prisoner mail to ensure all named prisoners are located within the establishment.
To maintain accurate records for all mail processes as per standard operating procedures.
To ensure and evidence compliance with the current GMA on Prisoners Correspondence and associated Prison Rules.
To comply with any other duties deemed necessary, which are commensurate with their grade.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
A minimum of 2 Standard Grades at Grade 3 or above (including English and Maths/Arithmetic) or equivalent qualifications or relevant experience - ESSENTIAL
Experience Requirements
Competent in MS Office Packages (including Microsoft Word and Excel) - ESSENTIAL
Experience of working in an Administration setting - ESSENTIAL
Knowledge Skills Requirements
Well-developed interpersonal and communication skills both written and oral - ESSENTIAL
Ability to effectively prioritise workload to meet departmental and organisational deadlines - ESSENTIAL
Ability to use Information and Communication Technologies as effective business tools - ESSENTIAL
Ability to build and maintain strong working relationships with internal and external agencies - ESSENTIAL
Interview

This opportunity is closed to applications.