HDC Admin Assistant

HMYOI Polmont
Closing date
24/07/2020, 12:00
Normal Office Hours
Full-Time - 37 Hours
The post is within the Casework, HDC & Risk Management Area and ideally suited for an enthusiastic, self-motivated individual who has the ability to contribute effectively to the delivery within the area and support the Establishment Business need. The post holder will responsible for compiling and collating detailed information on all convicted prisoners to enable SPS Managers to make decisions on individual prisoner’s eligibility for release on the Home Detention Curfew Scheme. In addition to this the post holder will provide administrative support to the establishment Risk Management Team.
Generation and maintenance, of prisoner specific documentation to administer the Home Detention Curfew (HDC) process from identification of eligibility to completion.
Provide advice and guidance to staff, managers and partners on HDC assessment process, timescales and scheme requirements.
To collate referrals, management information and minute Risk Management Team (RMT) meetings.
Maintenance of effective and efficient electronic and paper based filing and data recording systems, including Prisoner Records, ensuring compliance with Data Protection Legislation, Information Security and SPS Guidelines.
Provision of an effective and efficient general administration service, ensuring electronic and paper based communications and documentation are actioned appropriately and, where necessary, passed to the relevant third party for ongoing action.
Other duties, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
Minimum of Five National 5 or equivalent (qualifications) including English and Mathematics or relevant experience gained in a similar role and/or environment. ESSENTIAL
Experience Requirements
Previous experience of the Home Detention Curfew (HDC) scheme. DESIRABLE
Previous experience of Risk Management and Progression. DESIRABLE
IT literate – competent in the use of IT tools including extensive use of the Microsoft Office package. ESSENTIAL
Knowledge Skills Requirements
A good understanding or working knowledge of data protection issues. ESSENTIAL
Excellent team-working skills and capabilities, ability to work on own initiative. ESSENTIAL
Ability to plan, organise, control, prioritise and manage workloads in order to meet strict agreed deadlines. ESSENTIAL
Excellent communication skills - ability to communicate confidently, effectively and clearly with all stakeholders, both internal and external to the establishment across a full range of media. ESSENTIAL
Vacancy Information Booklets:

This opportunity is closed to applications.