Prisoner Wages Admin Assistant

Permanent
HMP Edinburgh
B
£23,426
Closing Date
26/06/2023, 12:00
Normal Office Hours
Full-Time - 37 Hours
Provide an effective and efficient administration service to HMP Edinburgh.  The duties of the post include accurate data input, basic financial reconciliation, ordering, purchasing, receipt and distribution of prisoner sundry purchases. The post includes supporting Prisoner Services colleagues as required.  
Responsibilities
To carry out payment and administration of prisoner wages in accordance with the Prisoner Wage Earning Policy, Finance & Guidance Policy, SPS Aims and Objectives, operating standards and procedures.
To accurately check and input all Prisoner Wages on PR2 weekly
To accurately check Wage Sheet submitted from various areas prior to inputting on PR2
Process orders for weekly newspapers, magazines and sundry purchases accurately reconciling expenditure against income utilising PR2 reports.
To accurately deduct Prisoners’ Personal Cash for purchases including newspapers magazines and sundries on a weekly basis reconciling to supplier invoices.
To address any enquires in relation to Prisoner Wages and to assist colleagues in Prison Services (i.e. Prisoners’ Stores/ Canteen) and will involve manual handling
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
2 National 5 at Grade C or above (including English & Maths) or equivalent qualifications or at least a minimum of 6 months relevant admin experience
Knowledge, Skills and Experience Requirements
Competent & experienced in all aspects of administration
Competent in the use of Microsoft Packages
Previous experience of financial reconciliations.
Working knowledge of databases and accurate data inputting
Behaviour Requirements
Relationships & Collaboration
Listen & Communicate
Accountability & Initiative
Plan & Organise
Interview
Vacancy Information Booklets:

This opportunity is closed to applications.