Assistant Project Manager

Permanent
Headquarters
F
£38,356 - £46,017
Closing date
10/08/2022, 12:00
All Hours required
Full-Time - 37 Hours

Working within the Scottish Prison Service’s Estates and Technical Services, you will provide a project management and contract management service on a variety of different construction projects from refurbishment to new build, being responsible for the successful delivery of such projects to stated time, cost and quality requirements. 

 

This role will include developing appropriate contract strategies; leading stakeholder engagement; and appointing and managing consultants and contractors to deliver business led solutions for a fit for purpose SPS built environment.

This role requires travel across all Scottish Prison Service sites and as such, a driving licence would be advantageous.

Responsibilities
Implementing and delivering project management and contract management services on a variety of construction projects, ensuring successful delivery to the approved time, cost and quality requirements. This will include the preparation of Employer’s Requirements and compiling of contract documentation that accurately represent the requirements of the work, best practice and value of money; working to ensure that SPS interests are protected and delivered by contract completion through effective contract management of all appointed SPS consultants and contractors; and that projects are handed over fully tested and documented with appropriate support and training in place to enable best use of the facility/asset. Depending on the balance of cost and complexity the Assistant Project Manager may be the on the project or may support a Senior Project Manager.
Preparing accurate and comprehensive reports on the delivery of your projects throughout the life of these projects. This will include design review reports during the design development; monthly project delivery progress reports and expenditure reports; weekly updates; as well as audit reports; offsite and onsite inspection reports; and remedial and defect management reports. Also, as required, interrogating consultant and contractor reports and, as necessary, preparing reports seeking authorisation that clearly set out the background, any contractual issues and the proposed solution to any such type of issue.
Determining, utilising and controlling resources, both internal and external, to best ensure your projects achieve the project delivery requirements. This will include the timeous involvement of SPS technical and operational specialists and stakeholders in the determination of requirements (both SPS and legislative) and in the compliance checking of proposals and works carried out.
Providing legislation guidance and best practice on relevant and emerging technologies; preparing accurate, comprehensive and easy to read (for non-specialist) specialist reports and presentations for feasibility studies, business cases and proposals; undertaking defect analysis with straightforward explanation.
In support of other SPS Project Managers developing project specific client briefs, specifications and requirements; assessing tenders and proposals; evaluating contract documentation: carrying out on-site and offsite inspections of work; defects and commissioning checks.
Supporting Area Maintenance Managers, local maintenance teams and the SPS Estates Maintenance Services Manager, by providing technical/contractual advice on their project workload including advice on defects or failures; in the development of specifications and in the defining and procurement of maintenance and other works contracts.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

HND minimum in a construction related discipline.

Essential

Working towards a degree and achieving Chartered status and/or full membership of a relevant professional institution.

Desirable

Experience Requirements

Relevant experience working on multi-site, multi-buildings, multi-systems and/or on a complex estate with an operational workforce where in either situation business continuity and multiple stakeholder consultation are required.

Essential

Successful project and contract management of construction projects, utilising relevant forms of contract and project management techniques and processes.

Desirable

Experience in developing technical briefs and documentation as well as in design reviews, audit, offsite inspections and defect analysis.

Desirable

Knowledge Skills Requirements

Communication & Interpersonal Skills

Excellent interpersonal skills with an ability to clearly and effectively communicate issues and requirements via a range of mediums (written and verbal) to a wide audience both technical and non-technical.

Essential

Building & Maintaining Relationships

Accomplished people management skills with the ability to build and maintain effective, flexible and collaborative working relationships with a wide range of internal and external stakeholders demonstrating your ability to negotiate with and positively influence others to achieve desired results.

Essential

Problem Solving & Decision Making

Excellent decision-making skills with evidence of your ability to analyse complex issues, problem solve and produce credible recommendations by exercising a high level of initiative, judgement and discretion in deciding appropriate actions to be undertaken.

Essential

Efficiency Focussed

Ability to deliver successful solutions against a backdrop of limited resources and challenging timescales within a demanding environment with minimum supervision.

Essential

Cognitive Ability Test
Presentation
Interview
Vacancy Information Booklets:

This opportunity is closed to applications.