Maintenance Services Business Support Officer
The post holder is required to work closely with all management levels within the maintenance team. This role is an integral part of the regional Estates service delivery team and will provide process support - providing expertise in the planning, co-ordination and monitoring of maintenance services across all Establishments within the area ensuring all are compliant with legislative tasks and standardisation of the administrative functions. This will include the day to day Management and recording of the Computerised Maintenance Management System (CMMS) throughout the area where this supports maintenance activities. Co-ordination of both National and Local Engineering Maintenance Contracts (NEMC & LEMC’s), co-ordination and recording of the area training and liaising with the Technical Training and Business Development Manager (TT&BDM).
The post holder will manage and develop systems that support the data collection, auditing, performance measurement and provision of management information to support continuous improvement.
The post holder will have responsibility for the area administration of the Agresso finance system.
Line management responsibility of area estates administrative staff, ensuring compliance with processes and procedures. Central liaison point for the area and the TT&BDM
Co-ordinate (for all staff in the area) all identified statutory core to role training courses with TT&BDM - this may include liaison with external training providers.
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
The job holder would normally require qualifications at Higher grade or equivalent, or relevant experience.
Essential.
Technical
Extensive Experience in the use of Microsoft packages including Excel, Word, Outlook, PowerPoint and Databases.
Essential.
Financial
Experience of payment authorisations for transactions and coordination of monthly returns. The job holder is required to be competent in IT Finance Systems and act as a point of contact for other general users of the system.
Essential.
Administration
Evidence of fully developed administration, data input and analysis skills with knowledge of organisation required to have a fully operational pre planned maintenance programme.
Essential.
Planning and Prioritising
Evidence of excellent organisational skills, demonstrating your ability to prioritise workloads, forward plan, manage competing demands, and work under pressure to ensure outputs are delivered within organisational timescales.
Essential.
Managing and Leading
Evidence of excellent organisational skills, demonstrating your ability to prioritise workloads, forward plan, manage competing demands, and work under pressure to ensure outputs are delivered within organisational timescales.
Essential.
Communication and Interpersonal Skills
Excellent verbal and written communication and interpersonal skills, with the ability to build positive working relationships at all levels and effectively influence and negotiate with others to achieve desired outcomes.
Essential.
This opportunity is closed to applications.