General Administration Assistant - Fixed Term - 6 months

HMP Dumfries
£18,245 to £20,004 pro rata
Closing date
29/01/2020, 17:00
Normal Office Hours
15 hours - Thursday and Friday
The post holder will maintain administration processes in regards to switchboard, canteen and local purchase provision on behalf of prisoners.
Carry out general office administration duties such as operating the switchboard, filing, typing, taking minutes of meetings, collating/distributing mail etc.
Maintain an effective and efficient bag & tag canteen service to the prisoner population. As well as providing an effective stores service for uniforms and domestic items. Conduct stock checks of canteen and stores items and reconcile these to stock issued.
Accurately check, record and balance (on Excel and Prisoner Records) all monies received for prisoners from visitors, courts, transfers and via external mail.
Process stores, canteen and prisoner telephone phone account transactions through appropriate SPS systems.
Support all areas as and when required.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
ESSENTIAL - A minimum of 2 Standard Grades, or equivalent, including English and Mathematics or Arithmetic (at Grade 3 or above) or relevant administration experience.
Experience Requirements
ESSENTIAL - Competent and experienced in all aspects of administration.
ESSENTIAL - Competent in the use of Microsoft Office Packages including Excel, Word, Outlook etc.
Knowledge Skills Requirements
ESSENTIAL - Well developed communication skills, both written and oral.
ESSENTIAL - Ability to work individually and as part of a team, and be able to work with minimum supervision and prioritise workload.
ESSENTIAL - Ability to analyse, interpret and report on a range of information.
DESIRABLE - Knowledge of relevant national legislation and guidelines.
Vacancy Information Booklets: