2 posts 27.5 hrs (Mon – Thur 4pm – 9.30pm, Fri 4pm – 9pm), 3 posts 20 hrs (Mon – Fri 10am – 2pm), 1 post 14 hrs (Mon – Tue 4pm – 8pm, Sat 9am – 4pm) **PLEASE CLEARLY SPECIFY WHICH POST(S) YOU ARE APPLYING FOR WITHIN 'WHAT MOTIVATES YOU TO APPLY' SECTION**
To provide general administrative services to the Prisoner Administration Department. The post holder will be responsible for a variety of tasks including; the administration of prisoner liberations, admissions, transfers, court desk, movements, booking prisoner appointments, visits and responding to general enquiries.
The post holder will be responsible for ensuring accurate data input and processing and recording of prisoners handed in cash on the Prisoner Records Database (PR2).
Provide administrative support within the department, responding to departmental queries/requests for information and carry out ad-hoc duties as directed by area management.
Maintain accurate computerised records/databases/PR2, reporting on this information as required.
Maintain the secure management of paper/electronic files held within the department, ensuring the secure transit of files to internal and external agencies.
Diary management, attending meetings and documenting appropriately.
Produce various written correspondence to internal and external agencies.
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
ESSENTIAL - Minimum of 2 National 5 (or equivalent) qualifications including English and Mathematics or relevant experience gained in a similar role and/or environment.
ESSENTIAL - Competent and experienced in all aspects of administration.
ESSENTIAL - Experience of recording and producing accurate minutes of meetings.
ESSENTIAL - Experience of maintaining computerised records/databases and reporting on this information.
Knowledge Skills Requirements
ESSENTIAL - Well developed interpersonal and communication skills both written and oral.
ESSENTIAL - Competent in the use of computerised systems including Microsoft Office (Excel, Word, Outlook).
ESSENTIAL - Ability to effectively prioritise workload to meet departmental and organisational deadlines.
DESIRABLE - Awareness of GDPR and the requirement for confidentiality in line with SPS guidelines.