The post holder is responsible for the integrity of all data processed through the systems within their remit, ensuring compliance with SPS policies and guidance. In addition, the post holder will ensure all business processes, systems and procedures are robust, controlled and will withstand audit scrutiny. As a member of the establishment’s Senior Management Team (SMT), the Finance Manager is responsible for budget management and reporting that provides the necessary information and support for successful delivery of operational business. With line management responsibilities across other areas of non-operational business, the role holder will ensure that all staff within their remit are supported to meet the ever changing demands and challenges of the SPS.
Please note that there are two posts available. One will be based at HMP&YOI Polmont and the other HMP Glenochil.
Advise the Governor and SMT on all aspects of locally controlled budgets and on all policy and strategic matters relating to finance and business matters of the prison and the wider SPS.
Management of the establishment’s annual budget including budget planning, devolvement and budget projections that provide an accurate statement of the establishment’s budget outturns.
Responsible for the integrity of financial systems and processes, assuring compliance to the SPS policies and directives, completion of mandatory controls such as month and year end reconciliations and reports, safeguarding of assets and control of cash and bank accounts.
Ensure that all procurement activities conducted by the establishment comply with Procurement policies and procedures.
Deploy, motivate and ensure that all staff within the Finance and Administration department are competent to undertake their duties and to provide appropriate line management support and training through effective application of relevant HR policies.
Provide a flexible and proactive Finance & Administration service commensurate with the needs of the establishment and the wider SPS.
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Possess an HNC accountancy qualification or qualified Accounting Technician (or equivalent). ESSENTIAL
Proficient in budget planning, setting and management of income, expenditure and capital budgets that supports the delivery of operational business and strategic objectives. ESSENTIAL
Experience in the management of the general ledger, assets, cashbook, accounts payable and receivable ledgers including calculation of accruals and prepayments. Experience in the use of a Windows based finance package and Microsoft Office applications including Excel and Word. ESSENTIAL
Experience of managing people including challenging unacceptable behaviours and generating positive attitudes in staff whilst managing change. ESSENTIAL
Knowledge Skills Requirements
Knowledge of accounting processes, systems and financial controls. including the management of month-end and year-end financial procedures and management reporting. ESSENTIAL
Ability to assess and review information with the ability to interrogate and interpret financial data that will provide management information and support decision making. ESSENTIAL
Evidence of excellent communication skills both written and oral with ability to vary style to ensure mutual understanding and the ability to build and maintain effective relationships with a wider range of contacts and positively influence others to achieve results. ESSENTIAL
Demonstrate an understanding of the work of the SPS and its contribution to the wider criminal justice agenda. DESIRABLE