Management Administrator

HMP Castle Huntly
C
£20,004- £24,873 pro rata
Closing date
05/01/2020, 23:55
Part Time
Part-Time
22 Hours (Wed-Fri)
To provide secretarial and administrative support to the Governor in Charge, Deputy Governor and Management Team.
Responsibilities
Provide a high level of administrative support to the Management Team ensuring all tasks are dealt with promptly.
First point of contact for the Governor/Deputy Governor responding to written, email and telephone enquiries where appropriate or forwarding to the relevant person for a response.
Secretarial support to a range of business meetings within the establishment including minute taking.
Maintenance of Management Team diaries, including the production of an electronic weekly diary.
Assist Governor/Deputy Governor in the management of external and internal communications.
Pick up responsibilities for other post holder during holiday periods.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

Five National 5 qualifications, including English and Maths/Arithmetic or equivalent qualifications or relevant experience.

ESENTIAL

Experience Requirements

Previous experience of working in an administrative environment.

ESSENTIAL

Strong working knowledge of IT and Microsoft Office packages including Excel, Word and Outlook etc.

ESSENTIAL

Knowledge Skills Requirements

Ability to effectively prioritise workload to meet departmental and organisational deadlines.

ESSENTIAL

Excellent communication and inter-personal skills with well-developed verbal and written ability.

ESSENTIAL

Ability to record confidential information accurately and have excellent attention to detail.

ESSENTIAL

Understand the importance of building and maintaining relationships with the ability to work individually and as part of a team.

ESSENTIAL

Interview
Vacancy Information Booklets:

This opportunity is closed to applications.