Mail Administrator

Permanent
HMP Kilmarnock
B
£26,567
Closing Date
23/10/2024, 23:55
General Office
Non-Operational
Part Time
Part-Time
17.5
Prisoner Services Manager
To ensure the effective and efficient management of all incoming mail in line with SPS Policy & Standard Operating Procedures 
Responsibilities
Process all mail received into the establishment, ensuring items are counted and confirmed, signing for special and recorded delivery mail. 
X-Raying, scanning and other initial security checks on mail. 

Correctly identify and sort all mail into relevant categories i.e. confidential, general and 

damaged. 

Check all prisoner mail to ensure all named prisoners are located within the establishment. 

Completion of relevant inventory sheets and maintenance of accurate records for all mail 

processes as per standard operating procedures. 

Distribute mail appropriately, obtaining signatures where required. 
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
A Minimum of two standard grades at grade C or above or equivalent qualifications or relevant experience. 
Full UK Driving Licence 
Knowledge, Skills and Experience Requirements
Competent in MS Office Packages 
Experience of working in an administration setting 
Knowledge and awareness of a custodial environment and information security 
Behaviour Requirements
Listen & Communicate
Relationships & Collaboration
Plan & Organise
Solve Problems & Make Decisions
Final Stage Interview
Vacancy Information Booklets:

This opportunity is closed to applications.