Telephonist & Administration Support, Fixed Term Appointment, 1 year

HMP Shotts
B
£17,212 to £18,871
Closing date
24/07/2018, 17:00
Normal Office Hours
Full-Time - 37 Hours
The post holder will carry out a variety of tasks in support of the Administration function at HMP Shotts.
Responsibilities
Operating switchboard and passing on messages to relevant staff within HMP Shotts
Receive, scan and sort incoming mail.  Collect, sort and bag for outgoing mail.  Log all legal and privileged correspondence ensuring correct recipient and area
Inputting prisoners personal cash transactions onto PRS (Prison Records System)
Process all mail in accordance with the establishment procedures and policies
Inputting handed in and sent in prisoners personal cash and ensuring that correct balances are passed to the cashier at end of day.  Procesing all local purchases and ensuring they balance.
As part of multi-funcional team you will be required to perform other tasks/relief cover as specificed by Accounts Manager
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
ESSENTIAL - A minimum of 2 standard grades at Grade 3 or above which should include English and Maths/Arithmetic or equivalent qualifications or relevant experience
Experience Requirements
ESSENTIAL - Competent in the use of Microsoft Office packages including Excel, Word, Outlook, etc
Knowledge Skills Requirements
ESSENTIAL - Ability to prioritise workload to meet departmental deadlines
ESSENTIAL - Excellent communication and inter-personal skills
ESSENTIAL - Ability to analyse, interpret and report on a range of information
ESSENTIAL - Ability to work on own initiative and as part of a team
Interview

This opportunity is closed to applications.