Procurement Officer x 2 (Graduate)

Headquarters
D
Starting salary: £23,564
Closing date
18/07/2018, 23:55
Normal Office Hours
Full-Time - 37 Hours

The main focus will be to provide support and assistance to the Procurement team – delivering a procurement service to the wider SPS organisation – developing and managing contracts including Goods, Services, and Works contracts in line with the Scottish Model of Procurement. The role will require active contribution towards the effective and efficient operation of the Procurement team through a range of direct and indirect procurement activities.

 

You will participate in the Graduate Procurement Programme which will involve a significant element of ‘on the job’ training, reflective learning and a mix of formal and informal training and development.

 

By participating in the Programme you will provide a procurement service to internal stakeholder groups and  individual staff members which will include, for example:

  • supporting and leading on bidders forums;
  • preparing tendering paperwork;
  • utilising the electronic tendering system and associated electronic contract management module (PCS-T and eCM) as well as the Scottish Government portal for advertising contract opportunities (PCS);
  • developing tender evaluation matrices and associated recommendation reports;
  • undertaking contract reviews and making recommendations on whether or not to extend an existing contract or not;
  • measuring supplier performance; and identifying areas of opportunity in terms of exploring and obtaining added value.

   

Responsibilities
Provide support and assistance to all areas of Procurement Policy and Services Department (PPSD), primarily Contract Development (purchasing Goods, Services and Works) and/or Contract Management (active management of Goods, and
Services contracts). You will be expected to deliver and/or manage your own projects or contract portfolios; always with the full support of your line manager and PPSD colleagues.
Arrange, co-ordinate and support a wide range of procurement activities including, for example: working groups/ meetings/bidders forums/debriefs/review meetings/negotiations, and draft well-constructed professional project and supporting documentation as required including, for example: project timetables, meeting minutes, maintain action/issues log(s), templates, tender documentation, recommendations, extension reviews, pricing reviews.
Research, analyse, present and provide information to support procurement activities in terms of contract award and/or contract management (e.g. data and sensitivity analysis, market and benchmarking information, demand management, spend information).
Support and undertake the publication, updates and communication of procurement documentation on the PCS and PCS-T websites and ensure kept up to date where contract extensions are taken.
Undertake to meet the required milestones and complete the requisite learning and development (including maintenance of a reflective learning log) as set out in the Graduate Procurement Programme.
Filing, record keeping and any other general administrative duties appropriate to this post, or required by activities undertaken.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
Qualified in a relevant degree (or due to be qualified within the next 2 months) e.g. Procurement, Business, Business Administration, Law, Management, Finance, Accounting, or Marketing. ESSENTIAL
Experience Requirements

Experience of undertaking a range of administrative duties within an office environment.

DESIRABLE

Experience of producing work under strict timescales.

ESSENTIAL

Knowledge Skills Requirements

Competent in the use of Microsoft Office packages including Word, Excel and Outlook.

ESSENTIAL

Ability to analyse numerical and other complex information in a manner which supports effective decision-making. ESSENTIAL
Excellent oral and written communication skills with the ability to liaise effectively with a range of internal/external stakeholders and customers. ESSENTIAL
Self-motivated and driven, with the ability to work autonomously or as part of a team. ESSENTIAL
Interview
Written Exercise
Vacancy Information Booklets:
Graduate Presentation Pack.pdf – 6232KB

This opportunity is closed to applications.