Finance Assistant

Permanent
Headquarters
B
£18,975 - £20,805
Closing date
15/12/2020, 12:00
Normal Office Hours
Full-Time - 37 Hours

In role you will provide support to the Estates & Technical Services Finance Team in the procurement of goods/services for Estate related activities, processing of financial transactions and collation of financial reports to Senior Management and any other bodies as required. 

The role may qualify for flexible working hours.

The role will be based within the Scottish Prison Service (SPS) Headquarters, currently based in Edinburgh. There may be a requirement for some home working.

Responsibilities
Operate Delegated Procurement Authority for Estates & Technical Services by completing requisitions, obtaining and accepting/declining quotes for goods/services, issuing purchase orders, receiving goods and checking invoices.
Register purchase orders, goods received and invoices on SPS' computerised financial management system (Agresso). Assist Estates & Technical Services Finance Team to investigate and respond to internal and external enquiries regarding missing/wrong/faulty goods, late payment, non-payment and disputes.  
Assist Estates & Technical Services Finance Team to analyse financial data from various estates teams and input to Agresso at month/year end, to facilitate timeous submission of mandatory reports.
Assist Estates & Technical Services Finance Manager with analysis of monthly reports from SPS' computerised financial management system (Agresso) and updating of monthly and ad-hoc excel reports to senior managers.
Assist administrative staff in establishment estates teams with processing of transactions and adherence to current financial policies and procedures.
Perform all finance-specific administrative tasks for the Estates & Technical Services Finance Team (including answering telephone, filing, typing, photocopying and collating data) and provide general administrative cover to the wider Estates and Technical Services team in the absence of the Estates and Technical Services Administrative Assistant.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
Minimum of 2 National 5s (or equivalent) qualifications, including English and Mathematics (or Arithmetic), or relevant experience gained in a similar role/environment. Essential
Experience Requirements

Experience of working in a financial environment, with an understanding of basic accounting processes. Essential


Within your response, please describe in detail, your experience of working within a financial environment, and outline your knowledge of accounting processes.

Experience of all aspects of administration. Desirable

Competent in the use of IT systems and software, including packages such as Excel, Word, Outlook etc. Essential


Within your response, please describe in detail, your experience of using IT systems and software (including packages such as Excel, Word and Outlook), and how you have used these packages in practice.

Knowledge Skills Requirements
Well-developed written and oral communication skills. Essential
Accurate and sound analytical and numerical skills. Essential
Effective time management skills and ability to prioritise workload. Essential
Ability to work effectively on your own and as part of a team. Essential
Interview
Vacancy Information Booklets:

This opportunity is closed to applications.