Operations Directorate Administrator (FIXED TERM - up to 12 months)

Headquarters
B
£17,212 - £18,871
Closing date
21/09/2018, 23:55
Normal Office Hours
Full-Time - 37 Hours

An opportunity has arisen for an Operations Directorate Administrator for a fixed term period of up to 12 months. The successful candidate will contribute to the overall efficient operation of the Operations Directorate Business Unit. The Post Holder will operate in a busy working environment and provide administrative support to a diverse range of staff to help enable the Directorate to achieve its business objectives.

The successful candidate must be available to start on 29 October 2018.

Responsibilities
Provide Support to the Operations Directorate Business Unit on a daily basis, with the provision of Management Information from databases, data checking and basic data interpretation.
Undertake a wide range of general and specific administrative duties for Operations Directorate staff, commensurate with Grade whilst supporting development.
Provide financial administrative support to the HQ Staff Catering Facility in relation to Stock and Purchasing Duties.
Provide relief support to Finance and Business Performance Administrator during periods of leave and/or absence.
Utilise a number of SPS systems to deliver a range of activities in support of Operations Directorate.
Liaise with colleagues both in SPS Headquarters and establishments via both telephone and email to ensure effective communications on issues are maintained and are conducted in a professional and mature manner.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
A minimum of two National 4 (or equivalent) qualifications including English and Maths or relevant experience. ESSENTIAL
Experience Requirements
Competent in the use of Microsoft Packages – Word, Excel, Outlook and Powerpoint. ESSENTIAL
Experience in an administrative environment, providing administration support. ESSENTIAL
Knowledge Skills Requirements
Excellent communication skills, with the ability to communicate with others in a confident and professional manner. ESSENTIAL
Strong organisational skills with the ability to work well under pressure, while maintaining accuracy. ESSENTIAL
Ability to evidence strong team working skills and a self motivated, flexible approach to tasks. ESSENTIAL
Excellent numerical skills, with an ability to analyse and interpret a range of information. ESSENTIAL
Interview
Vacancy Information Booklets:
Important Candidates Information .pdf – 101KB

This opportunity is closed to applications.