Resourcing Co-ordinator(s)

SPS College
£20,805 - £25,868
Closing date
23/08/2020, 23:55
Normal Office Hours
Full-Time - 37 Hours

This is a really exciting time to join a growing Resourcing Team involved in recruitment, workforce planning and talent management activities across the Scottish Prison Service. If you enjoy working in a fast paced environment and like to be kept busy, working across a variety of different tasks and activities, then this could be the role for you!

You do not need to have prior recruitment experience to excel in this role, instead we are looking to recruit someone with transferable skills and a positive attitude, to learn in role and deliver a first class service.

The purpose of the role is to support, co-ordinate and facilitate the end to end recruitment process for a range of internal and external vacancies. The focus will be on providing excellent service whilst positively contributing to the recruitment experience for all candidates. You will ensure that campaigns are designed and implemented in a way which meets business needs and adheres to the Civil Service Commission’s Recruitment Principles of open and fair competition.

Overall, you will have a positive and valuable contribution to play in attracting and securing high calibre candidates into roles across the SPS, from candidate engagement to candidate placement.

Co-ordinate and deliver the end to end recruitment process for a range of internal and external recruitment campaigns from vacancy preparation and advertising, through to candidate screening, selection and placement.
Liaise closely with hiring managers, ensuring that campaigns are designed and implemented in a way which is tailored to the needs of the business but also compliant with SPS policies and in line with the Civil Service Commission’s Recruitment Principles.
Provide guidance, support, advice and feedback to candidates, hiring managers and Resourcing Managers throughout the recruitment process. Your approach will be customer and stakeholder focused.
Provide accurate and timely transactional responses and communication with candidates and hiring managers, responding to queries and requests as appropriate and using discretion to resolve issues.
Provide management information, analysis and manipulation of the data to support evaluation and decision making.
Assist with on-going Resourcing project work in policy/systems development as required.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

HR qualification and/or CIPD professional membership is not essential but beneficial.


Experience Requirements


Experience of delivering a high quality service for key business stakeholders within an office or customer facing environment, which demonstrates your flexibility and adaptability.


Within your response, provide an example of when you have went above and beyond what was expected of you, when delivering a service to a key stakeholder.


Confident and experienced in using a range of software packages, with intermediate skills in Word and Excel.


Within your response, provide an example of when you have effectively used an IT package to support you to achieve something.  


Experience of working in a resourcing/recruitment/HR function may be advantageous but not essential.


Within your response provide examples of HR and/or recruitment tasks you have undertaken, or if you do not have this experience, detail what skills you have that would support you within a recruitment role.

Knowledge Skills Requirements


Ability to prioritise own workload and work to tight deadlines; ensuring consistent attention to detail, accuracy and high quality outputs.


Within your response provide an example of when it has been important for you to plan and prioritise in order to meet an important deadline.


Ability to identify and proactively resolve problems, using standard procedures and common sense.


Within your response provide an example of when you resolved a problem you experienced.


Excellent interpersonal and written communication skills enabling you to interact with candidates and build and maintain effective relationships with hiring managers and communicate effectively with a range of people.


Within your response provide an example of how you used your communication skills to build an effective relationship


Ability to recognise opportunities for improvement and use initiative to take action.


Within your response provide an example of when you have recognised an opportunity to improve a practice or procedure and have taken steps to implement your idea.

Vacancy Information Booklets:

This opportunity is closed to applications.