Administration Assistant (Temporary)

HMP Open Estate
B
£17,212 to £18,871
Closing date
16/12/2018, 23:55
Normal Office Hours
Full-Time - 37 Hours

General Admin Assistant - This is a temporary role to cover Maternity Leave for up to 10 months

The post holder will ensure the effective administration of the key business processes and provide designated relief cover to Residential, Casework & Mail Admin Assistant roles during periods of leave/absence. The post holder will also be responsible for maintenance of Residential Domestic stock on behalf of establishment.

Responsibilities
Provide relief cover for Residential Admin Assistant with requirement to maintain competence in this
role to fulfil this task effectively.
Provide relief cover for Casework Admin Assistant (ICM) & Mail Admin Assistant with requirement
to maintain competence in these roles to fulfil these tasks effectively.
Provide ad hoc assistance to the Casework Manager across the establishment and other team members as and when required, commensurate with role and level within the organisation
Provide secretarial support to meetings in the establishment, both co-ordinating these events and producing quality minute of proceedings.
Carry out administration duties which includes, photocopying, filing, minute taking, dealing with telephone calls and correspondence.
Collation, management and dissemination of associated records in line with SPS, Government and Legislative Data Protection and records management requirements.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

A minimum of 2 Standard Grades at Grade 3 or above (including English and Maths/Arithmetic) or equivalent qualifications or relevant experience.

ESSENTIAL

Experience Requirements

Previous experience of working in an administration environment.

ESSENTIAL

Strong working knowledge of IT and Microsoft Office packages including Excel, Word, Outlook etc.

ESSENTIAL

Knowledge Skills Requirements

Ability to effectively prioritise workload to meet departmental and organisational deadlines.

ESSENTIAL

Excellent communication and inter-personal skills with well-developed verbal and written ability.

ESSENTIAL

Ability to record confidential information accurately and have excellent attention to detail.

ESSENTIAL

Understand the importance of building and maintaining relationships with the ability to work individually and as part of a team.

ESSENTIAL

Interview