HR Administration Assistant

HMP & YOI Grampian
B
£17,212 - £18,871
Closing date
12/12/2018, 23:55
Normal Office Hours
Full-Time - 37 Hours
You will contribute to the overall HR Team's delivery, operations and more general HR decision-making within HMP & YOI Grampian by providing a comprehensive administration service.
Responsibilities
To collate and record absence management data and information and issue all necessary absence management paperwork.
To monitor and record the application of all HR policies and procedures and deal with general HR related enquiries from managers and staff in a timely and sensitive manner.
To provide HR related reports to the greater HR Team, Senior Management team as required.
To provide an effective and efficient administration service ensuring electronic and paper based communication and documentation are actioned appropriately in accordance with the Government Protective Marking System (GPMS) and Data Proetction Legislation.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

Minimum of two National 5 (or equivalent) which should include English or Maths at Grade 3/C or above, or relevant administration experience.

ESSENTIAL

Experience Requirements

Previously worked within a HR enviornment in a similar role.

DESIRABLE

Achieved the CIPD Certificate in Personnel Practice, or willing to work towards.

DESIRABLE

Knowledge Skills Requirements

Well-developed communication skills at all organisational levels, accross a rnage of media.

ESSENTIAL

Flexible and adaptable approach to work with the ability to effectively prioritise workload to meet departmental and organisational deadlines.

ESSENTIAL

Competent and experienced in the use of Microsoft Office including Work, Excel and Outlook.

ESSENTIAL

Effective decision making skills and the ability to analyse, interpret and report on a range of information.

ESSENTIAL

Interview