Procurement Officer

HMP Edinburgh
Closing date
14/12/2018, 23:55
Normal Office Hours
Full-Time - 37 Hours
Provide an effective and efficient Procurement service by sourcing, costing and procuring goods and services within the
parameters of the SPS Procurement Policy and the Service Agreement between establishment and HQ. Be responsible for the completion of all routine information, documentation and communications relevant to the post holder’s role is delivered to local and national standards and timescales including month and year end routine such as accruals, prepayments and stock counts of all prison related stores as required.
Work closely with colleagues and internal customers to define the specification and requirements of goods and services
which will meet the needs of the establishment.
Respond to and follow up Procurement specific enquiries sensitively, timeously and efficiently, ensuring an excellent
customer service provision is offered at all times working within the parameters of the relevant policies and legislation.
Check and ensure that all manual requisition forms are signed by the requesting officer and the relevant budget holder, and
are within the budget holder’s current financial limits.
Ensure the accuracy of invoices received. Prepare the invoices for payment by registering on the SPS Agresso system.
Provide an effective and efficientadministration service, ensuring electronic and paper based communications and
documentation are actioned and stored appropriately in accordance with Audit and SPS policy requirements.
Co-ordinate and assist in specific projects and contracts as directed by the Procurement Manager.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
5 Standard Grades (including English and Mathematics/Arithmetic) at level 3 or above or equivalent or relevant administration experience.
Experience Requirements

Experience of working within a Finance Function


Competent in the use of Microsoft Office packages including Word, Excel, Outlook etc


Knowledge Skills Requirements

Excellent numeracy skills and ability to analyse, interpret and report on a range of information.



Well developed communication skills at all organisation levels, both written and verbal



Ability to effectively prioritise workload to meet departmental and organisational deadlines.



This opportunity is closed to applications.