Prisoners' Wages Admin Assistant (Job Share)

HMP Edinburgh
B
£17,212 - £18,871 (Pro Rata)
Closing date
17/12/2018, 23:55
Part Time
Part-Time
Part-time 18.5 hpw (job share; alternate weeks – 1 week on 1 week off)
Provide an effective and efficient administration service to HMP Edinburgh. The duties of the post will include accurate data input and a number of general and generic administration functions within the Prisoner Services department with focus on administration and processing of prisoners wages.
Responsibilities
To carry out the Prisoner Wages function in accordance with the relevant legal
framework, Finance & Guidance Policy, SPS Aims and Objectives, operating
standards and procedures.
To accurately check and input all Prisoner Wages on PR2 weekly
To accurately check Wage Sheet submitted from various areas prior to inputting on PR2
Process orders for weekly newspapers, magazines and sundry purchases accurately reconciling
expenditure against income utilising PR2 reports
To accurately deduct Prisoners’ Personal Cash weekly for purchases including
newspapers magazines and sundries on a weekly basis reconciling to supplier
invoices
To address any enquires in relation to Prisoner Wages and to assist colleagues in
Prison Services, if required.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

A minimum of 2 Standard Grades, or equivalent, including English and Math/Arithmetic at Grade 3 or above or equivalent qualifications or relevant experience

ESSENTIAL

Experience Requirements

Competent & experienced in all aspects of administration

ESSENTIAL

Previous experience of financial reconciliations

ESSENTIAL

Competent in the use of Microsoft Packages, including Excel, Word, Outlook etc.

ESSENTIAL

Knowledge Skills Requirements

Working knowledge of databases and accurate data inputting

ESSENTIAL

Good numeracy skills and compare a range of information

ESSENTIAL

Ability to work to a high degree of accuracy and efficiency and be able to prioritise workload to meet organisational and departmental deadlines

ESSENTIAL

Ability to work individually and as part of a team

ESSENTIAL

Interview