Deputy Area Maintenance Manager (East)

Various locations across Scotland
Closing date
21/01/2019, 13:30
All Hours required
Full-Time - 37 Hours

To provide, on behalf of the Area Manager, a high quality, cost effective customer focused, building and engineering maintenance service by the application of technical and managerial expertise for the geographical Area worked in. The role will be responsible for the day to day operation of resource management and planning skills, using effective leadership to engage the workforce. It will ensure that relevant SPS policies and procedures are written and followed, and that staff and contractors have appropriate training and competencies to undertake tasks. The post holder will direct maintenance delivery across the estate, as well as reactive works, contingency planning, risk management, Estates asset management, critical backlog maintenance, condition surveys, sustainability and utility management; as well as working to the requirements of the SPS Estates Maintenance Strategy.

The Scottish Prison Service (SPS) operates in a fascinating, complex and rapidly changing environment, which has seen significant investment in development over recent years. Our Vision is to help build a safer Scotland by unlocking potential and transforming lives. To enable us to successfully deliver our Vision, we employ a dedicated team of professionals to design, repair and maintain, buildings and systems across our varied Estate. Since 2002 new prisons have been developed at Edinburgh, Polmont, Shotts, Glenochil, Low Moss, Perth and Grampian. A future programme to replace the majority of the remainder of the male Victorian Estate and the Women’s Estate is being progressed.

As Deputy Area Maintenance Manager you will support the Area Maintenance Manager in providing SPS with specialist expertise in Estates Maintenance Management to meet current and future demands. You will seek to provide a high quality, responsive, professional, support service, ensuring service delivery meets the standards agreed within Service Level Agreements.

As Deputy Area Maintenance Manager you will have responsibility within our East region (covering HMP Edinburgh, HMP Shotts and our Training Facility) and as such will be required to travel between prison establishments within your area of responsibility. Due to the nature of the role and extensive travel requirements, a full driving license which enables you to drive in the UK is essential as well as flexibility of attendance to meet the needs of maintenance work and projects. Occasional overnight stays are envisaged.

Support the Area Manager and apply professional expertise to maintain and improve the SPS Estate. This includes responsibility for the preparation and control of the Planned Maintenance Procedures required to ensure that all buildings and plant within SPS establishments are appropriately maintained as well as the proactive use of CMMS (CAFM) and Energy Management System to ensure the effective control of building environments and energy usage.
Plan, prioritise and pro-actively manage and develop estate maintenance resources and external specialists to ensure that agreed performance targets are achieved and requirements of the Service Level Agreements properly discharged within the stipulated budget.
Ensure that a safe and healthy working environment has been provided and is maintained through proper standards of hazard identification and risk assessment in accordance with the SPS Health and Safety Policy and the management of Health and Safety at Work regulations. Furthermore, ensure compliance with all relevant statutory regulations and SPS security and policy requirements when carrying out or arranging to have estate maintenance works carried out (including, but not limited to, Asbestos, Legionella, DDA, and Electrical Testing) with regard to the regular maintenance and upkeep of SPS fixed assets (buildings and plant).
Ensure appropriate processes and procedures are in place, maintained and monitored to provide assurance that maintenance work is carried out in accordance with statutory regulations and SPS policy (includes Risk Assessments, Safe Operating Procedures and Permits to work). This includes responsibility for maintaining a record of maintenance and repairs, as well as the security of plant and tools.
Preparation of technical specifications to support tendering of Estates Maintenance Services Contracts and National Estates Maintenance Contracts (NEMC). Specifications should enable contractors to provide fair and competitor tenders, whilst fulfilling the standards required by the Scottish Prison Service.
Accountable to the Area Maintenance Manager and ensure they are fully and immediately informed as to any issue which may impact on the Area Maintenance Budget, the Service Level Agreements or the security and/or safe operation of any Establishment within the Area. Deputise for the Area Maintenance Manager during annual leave or other period of absence.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

Degree in Facilities Management or related discipline or significant facilities management experience.


NEBOSH National General Certificate Course in Occupational Health and Safety


Experience Requirements

Facilities Management

Facilities or Estate management experience with responsibility for planning, co-ordinating, implementing and monitoring maintenance services and contracts.


People Management

Experience of leading, directing, influencing and empowering people and teams to deliver organisational outcomes.


Project Management

Experience of successfully delivering projects through the effective application of project management skills and techniques.


Knowledge Skills Requirements

Planning, Implementation and Control

Evidence of your excellent organisational skills, demonstrating your ability to prioritise, forward plan, manage competing demands, and work under pressure to ensure outputs are delivered within organisational timescales and budget.


Problem Solving & Decision Making

Evidence of your ability to assess complex and dynamic situations and issues and exercise effective decision making to implement appropriate solutions.


Building and Maintaining Relationships

Excellent interpersonal skills with evidence of working effectively, flexibly and collaboratively with internal and external stakeholders, demonstrating your ability to negotiate with and positively influence others to achieve desired results.



Working knowledge of current Health and Safety legislation and other relevant statutory legislative requirements.


Behavioural Profile
Vacancy Information Booklets:

This opportunity is closed to applications.