Legal Services Officer

£20,004 - £24,873
Closing date
16/10/2019, 23:55
Normal Office Hours
Full-Time - 37 Hours

An opportunity has arisen in the Scottish Prison Service to provide administrative support across the range of Legal Services activities and to complete work as directed.

This work will include providing support to Legal Services Managers, processing of invoices, handling of prisoner location enquiries, the opening and distributing of the mail, and handling telephone enquiries from agencies and members of the public.


Support Legal Services Managers in the Management of the SPS input into Freedom of Information enquiries by receiving and recording requests, identifying the appropriate persons to answer such requests and to allocate correspondence.

Request and collate information for solicitors representing Scottish Ministers and updating databases.
Preparation of payment authorisations for cashbook & credit transfer payments; registration of invoices to be paid through the SPS finance system.

To act as a point of contact for queries concerning the Scottish Prison Service generally or specifically those who may be in our custody. In addition consider the legitimacy of enquiries from various bodies and respond as appropriate.

General administrative duties such as opening and distributing the mail; handling of telephone calls; organise meetings, circulate paperwork at meetings as required; organise diaries and prioritise meetings; management and ownership of filing systems, filing correspondence and requesting of files.

Any additional administrative tasks including providing cover during leave and absence as and when required.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
A minimum of Five National 5 (or equivalent) qualifications including English and Maths. ESSENTIAL
Experience Requirements
The post holder will have administration experience. ESSENTIAL
Knowledge Skills Requirements
Ability to manage time and prioritise tasks effectively. ESSENTIAL
Effective communication skills at all organisational levels across a range of media. ESSENTIAL
Competent in Microsoft packages (including Word, Excel and Outlook). ESSENTIAL
Excellent team working skills. ESSENTIAL
Vacancy Information Booklets:

This opportunity is closed to applications.