The post holders will provide general administration support for the establishment. Also to ensure the effective and efficient management of all mail items for the establishment – ensuring that all SPS Policies, Procedures and Directives are adhered to.
Carry out general administration duties which includes; photocopying, filing, minute taking, dealing with telephone calls and correspondence. Also covering HDC/Parole as directed by the First Line Manager.
Ensure the accurate and timely input of appropriate information to manual records and computerised systems.
Respond to queries from both internal and external bodies.
Accurately check, record and update Prisoner database when required within a reasonable timescale.
Dealing with incoming mail on alternate Saturdays in line with SPS policy.
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Minimum of 3 National 5’s including English and Mathematics or relevant experience. ESSENTIAL
Experience in all aspects of administration. ESSENTIAL
Competent and experienced in the use of Microsoft Office, including Word, Excel and Outlook. ESSENTIAL
Knowledge Skills Requirements
Ability to prioritise workload to meet departmental deadlines. ESSENTIAL
Ability to work individually or as part of a team. ESSENTIAL
Excellent communication and inter-personal skills. ESSENTIAL
Ability to work with secure and confidential information. ESSENTIAL