To provide an efficient and effective administration service to the Integrated Case Management (ICM) and Multi Agency Public Protection Arrangements (MAPPA) function within HMP Greenock. To ensure that key documents and databases are updated, current and accessible for relevant SPS staff and stakeholders.
Provide a comprehensive administrative service to both ICM and MAPPA processes with responsibility to co-ordinate all aspects of the administrative duties.
To monitor all admissions and transfers on a daily basis to the establishment in line with establishment processes and identify correct ICM type for each prisoner. Maintain associated databases.
To identify all prisoners subject to MAPPA procedures. Issue MAPPA notifications and referrals within timeframes to community MAPPA teams, Police Scotland, and SPS Public Protection Unit.
The job holder has responsibility for ensuring key documents are filed appropriately and can be retrieved as required.
Collating and producing management information in support of ICM/MAPPA databases.
Provide ad hoc assistance to other administration team members as directed by your line manager, commensurate with role and level within the organisation.
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Minimum of two National 5 at Grade C or above (including English & Maths/Arithmetic) or equivalent qualifications or experience. ESSENTIAL.
Competent in the use of MS Office packages (including Excel, Word, and Outlook etc). ESSENTIAL
Competent in all aspects of administration. ESSENTIAL.
Knowledge Skills Requirements
Sound knowledge of data protection and information security legislation and the ability to work with sensitive information in a confidential manner. ESSENTIAL
Ability to evidence good written and oral communication skills. ESSENTIAL
Ability to prioritise workload to meet deadlines whilst demonstrating flexibility and team working with the minimum of supervision. ESSENTIAL
Ability to identify and resolve problems and make effective decisions within the scope of the role. ESSENTIAL