Visits Administrator

HMP Low Moss
Closing date
01/03/2020, 23:55
Part Time
Monday 16.30-20.00 Saturday 09.00-16.00
The purpose of this role is to administer the visit booking process and provide general administrative services to the team.
To record visits booked via the telephone booking line and email and ensure all details are accurately recorded on PR2.
To respond to written enquiries within appropriate timescales, standards and in accordance with the Data Protection Act.
Co-ordinate the video conferencing facilities including Agents visits and Court Hearings.
Co-ordinate the video conferencing booking system and ensure protocols are adhered to and maintained.
Carry out appropriate level of record keeping/filing to ensure secure storage and maintenance of data and produce stats with regards to visits.
To provide an administrative service to the function as appropriate.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements
Minimum of 2 National 5 (or equivalent) qualifications including English and Mathematics or relevant experience gained in a similar role. ESSENTIAL
Experience Requirements
Competent in the use of Microsoft Office packages including Excel, Word and Outlook. ESSENTIAL
Competent and experience in all aspects of administration. ESSENTIAL
Experience of managing high volume of telephone calls. ESSENTIAL
Knowledge Skills Requirements
Well-developed communication skills at all levels, across a range of media. ESSENTIAL
Ability to effectively prioritise workload to meet departmental deadlines ESSENTIAL
Excellent interpersonal skills with the ability to work on your own or as part of a team. ESSENTIAL
Ability to work with secure and confidential information ensuring accuracy and attention to detail. ESSENTIAL
Vacancy Information Booklets: