Prisoners' Wage Admin Assistant

HMP Edinburgh
B
£18,245-£20,004
Closing date
17/02/2020, 23:55
Normal Office Hours
Full-Time - 37 Hours
Provide an effective and efficient administration service to HMP Edinburgh. The duties of the post
include accurate data input, basic financial reconciliation, ordering, purchasing, receipt and distribution of prisoner sundry purchases. The postincludes supporting Prisoner Services colleagues as required. The post holder may be required to help in the Prisoner Canteen at busy periods.
Responsibilities
To carry out payment and administration of prisoner wages in accordance with the Prisoner Wage Earning Policy, Finance & Guidance Policy, SPS Aims and Objectives, operating standards and procedures.
To accurately check and input all Prisoner Wages on PR2 weekly
To accurately check Wage Sheet submitted from various areas prior to inputting on PR2
Process orders for weekly newspapers, magazines and sundry purchases accurately reconciling expenditure against income utilising PR2 reports.
To accurately deduct Prisoners’ Personal Cash for purchases including newspapers magazines and sundries on a weekly basis reconciling to supplier invoices.
To address any enquires in relation to Prisoner Wages and to assist
colleagues in Prison Services (i.e. Prisoners’ Stores/ Canteen) and will
involve manual handling.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

2 National 5 at Grade C or above (including English & Maths) or equivalent qualifications or at least a minimum of 3 months relevant admin experience

ESSENTIAL  

Experience Requirements

Competent & experienced in all aspects of administration

ESSENTIAL

Previous experience of financial reconciliations

ESSENTIAL

Competent in the use of Microsoft Packages, including Excel, Word, Outlook etc.

ESSENTIAL

Knowledge Skills Requirements

Working knowledge of databases and accurate data inputting

ESSENTIAL

Good numeracy skills and compare a range of information

ESSENTIAL

Ability to work to a high degree of accuracy and efficiency and be able to prioritise workload to meet organisational and departmental deadlines

ESSENTIAL

Ability to work individually and as part of a team

ESSENTIAL

Interview
Vacancy Information Booklets:
Prisoner Wages Admin Assistant Applicant Pack January 2020.docx – 161KB
Converted File Prisoner Wages Admin Assistant Applicant Pack January 2020.docx.pdf – 169KB

This opportunity is closed to applications.