Links Centre Admin Assistant - HMP Castle Huntly
Permanent
HMP Castle Huntly
B
£26,567
Closing Date
18/04/2024, 10:00
Normal Office Hours
Full-Time - 37 Hours
Located in HMP Castle Huntly, Longforgan, Nr Dundee
To ensure effective delivery of administration services to Castle Huntly’s Offender Outcomes function. Responsible for providing a high standard of customer and administrative services for staff, prisoner visitors & external service providers.
Responsibilities
Liaise with internal and external agencies daily.
Book prisoner appointments, creating appointment letters for internal and external service providers & agents etc. including taking room bookings and co-ordinating catering where required.
Purposeful activity recording for service providers and all Offender Outcomes functions.
Provide general minute taking and secretarial support across the Offender Outcomes function.
Transfer admission information into a Labour Allocation spreadsheet and update PR2 of work party changes and all administrative tasks related to weekly Employability Case Conferences.
Provide ad hoc assistance to the Administration team when required, commensurate with your role and level within the organisation.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
A minimum of 2 National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment. Essential
Knowledge, Skills and Experience Requirements
Competent in the use of MS Office Packages specifically Microsoft Word, Excel and Outlook. Essential
Experience of understanding and following policy and procedures. Essential
Ability to effectively prioritise workload to meet departmental and organisational deadlines. Essential
Well-developed written and oral communication skills across a wide range of media including minute taking, e-mail, telephone and report writing. Essential
Behaviour Requirements
Listen & Communicate
Plan & Organise
Relationships & Collaboration
Interview
Vacancy Information Booklets:
This opportunity is closed to applications.
