Mail Administrator
Permanent
HMP & YOI Cornton Vale
B
£18,975 - £20,805
Closing date
22/10/2020, 23:55
Normal Office Hours
Full-Time - 37 Hours
To ensure the effective and efficient management of all mail items for the establishment in line with SPS Policy and Standard Operating Procedures
Responsibilities
To attend the Front of House area in order to collect all mail delivered to the establishment and transport to the designated secure area
Correctly count, identify and sort all mail into relevant categories, i.e. confidential, general and damaged. Count and confirm Royal Mail Special and Recorded Delivery mail.
Complete relevant inventory sheets and maintain accurate records for all mail processes as per standard operating procedures.
Conduct secondary assurance screening of all mail through x-ray machine.
Distribute correspondence to all areas of the establishment.
Assist with canteen and provide relief cover to PPC/Wages Admin. Cover any other duties, commensurate with
grade
grade
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Qualifications Requirements
Minimum of Two National 5 (or equivalent) qualifications (including English & Mathematics) or relevant experience gained in a similar role and/or environment. ESSENTIAL
Experience Requirements
Experience of working in an administrative environment. ESSENTIAL
Knowledge Skills Requirements
Good communication skills at all organisational levels. ESSENTIAL
Ability to effectively prioritise workload to meet departmental and organisational deadlines. ESSENTIAL
Competent in MS Office packages, including Microsoft Word and Excel. ESSENTIAL
Excellent problem solving and decision making skills. ESSENTIAL
Interview
Vacancy Information Booklets:
This opportunity is closed to applications.
