Provide an effective and efficient administration service to HMP Edinburgh. The duties of the post include accurate data input, basic financial reconciliation, ordering, purchasing, receipt and distribution of prisoner sundry purchases. The post includes supporting Prisoner Services colleagues as required
To carry out payment and administration of prisoner wages in accordance with the Prisoner Wage Earning Policy, Finance & Guidance Policy, SPS Aims and Objectives, operating standards and procedures.
To accurately check and input all Prisoner Wages on PR2 weekly
To accurately check Wage Sheet submitted from various areas prior to inputting on PR2.
Process orders for weekly newspapers, magazines and sundry purchases accurately reconciling expenditure against income utilising PR2 reports.
To accurately deduct Prisoners’ Personal Cash for purchases including newspapers magazines and sundries on a weekly basis reconciling to supplier invoices.
To address any enquires in relation to Prisoner Wages and to assist colleagues in Prison Services (i.e. Prisoners’ Stores/ Canteen) and will involve manual handling.
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
2 National 5 at Grade C or above (including English & Maths) or equivalent qualifications or at least a minimum of 6 months relevant admin experience.
Competent & experienced in all aspects of administration. Essential
Competent in the use of Microsoft Packages. Essential
Previous experience of financial reconciliations. Essential
Knowledge Skills Requirements
Working knowledge of databases and accurate data inputting. Essential
Good numeracy skills and compare a range of information. Essential
Ability to work to a high degree of accuracy and efficiency and be able to prioritise workload to meet organisational and departmental deadlines. Essential
Ability to work individually and as part of a team. Essential