Mail Admin Assistant (18.5 Hours Part Time) x 2

Permanent
HMP Castle Huntly
B
£26,567 (pro rata)
Closing Date
29/10/2024, 23:55
Part Time
Part-Time
18.5 Hours Per Week

Based in HMP Castle Huntly, Longforgan, Nr Dundee, DD2 5HL

To ensure the effective and efficient management of all mail items for the establishment in line with SPS Policy and Standard Operating Procedures. To also provide general administration duties for the establishment. 

The post will operate the following days and hours:

Vacancy 1) Monday and Tuesday 0800 to 1600 hours, 1 hour break. Wednesday 0800 to 1230 hours, no break.

Vacancy 2) Thursday 0800 to 1630 hours, 1 hour break. Friday 0800 to 1600 hours, 1 hour break. Saturday 0930 to 1330 hours, no break.

Responsibilities
To attend the front of house area in order to collect all mail delivered to the establishment and transport all mail from front of house to the Designated Secure Area. 
Correctly identify all mail into relevant categories i.e., Prisoner Confidential Correspondence/General Correspondence together with damaged mail items and complete relevant inventory sheets as per Standard Operation Procedures. 
Conduct Secondary Assurance screening of all mail through x-ray machine and contact the relevant nominate Manager to request Secondary Assurance Check before any mail issued. 
To ensure compliance with the current GMA on Prisoner Correspondence and associated Prison Rules. Also maintaining accurate records for all mail process as per Standard Operating Procedures.
To assist in the training of relief staff, including those who work on a Saturday to fully cover the mail administration duties and keep them up to date with changes in policy and procedures.
To carry out general administration duties and cover, as directed by the First Line Manager.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
Minimum of two National 5 (or equivalent) qualifications, including English and Mathematics/Arithmetic or relevant experience gained in a similar role and/or environment. Essential
Knowledge, Skills and Experience Requirements
Demonstrate good communication skills, evidencing what type and how used.  Essential
Ability of prioritising workloads and attention to detail, whilst working to departmental deadlines. Outlining examples. Essential
Competent in the use of MS Office Packages (Including Microsoft Outlook, Word and Excel).  Essential
Awareness of GDPR and the requirement for confidentiality in line with SPS guidelines. Desirable
Behaviour Requirements
Listen & Communicate
Relationships & Collaboration
Plan & Organise
Interview
Vacancy Information Booklets:

This opportunity is closed to applications.