Intel Admin Assistant (12 Month Fixed Term)

Temporary/Fixed Term
12 Months
HMP Perth
Closing date
11/04/2023, 23:55
Normal Office Hours
Full-Time - 37 Hours
The Intelligence Administration Assistant will provide comprehensive and effective administration support to the Intelligence Management Unit (IMU). The Intelligence Administration Assistant will compile and communicate information to support the Intelligence Analyst in the compilation of intelligence products as well as providing administrative reports to assist prisoner management meetings.
Maintenance of statistical data for use by the Intelligence Management Unit (IMU).

Input of the following data to Prisoner Records System (PR2) in accordance with SPS Data Input Standards:

  • Intelligence Reports;
  • Incident Reports;
  • Linked Prisoners (includes research of adverse disclaimers).
Collate, file and communicate responses for authorised External Enquiry Forms to external partners including law enforcement agencies.
Preparation of intelligence and incidents for Prisoner Subject Access Reports in accordance with Data Protection Act 1998 and SPS Policy.
Prepare intelligence and incident summaries for all prisoner risk management meetings.
Any other administrative duties, as directed by the IMU Manager which are necessary to ensure the effective and efficient running of the IMU within the establishment.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

A minimum of 2 Standard Grades, including English and Mathematics/Arithmetic (at Grade 3 or above) or equivalent qualifications or relevant experience. 


Experience Requirements

Experience in carrying out administrative duties within a busy office setting. 


Competent and experienced in the use of Microsoft Office packages.


Experience of working with confidential or restricted information.


Knowledge Skills Requirements

Ability to handle confidential information in a sensitive and professional manner. 


Well-developed interpersonal and communication skills both written and verbal with attention to detail.


Demonstrable ability of managing several work streams at one time to meet departmental deadlines.


Vacancy Information Booklets:

This opportunity is closed to applications.