General Administrator (Mail) Part Time x2

Permanent
HMP & YOI Stirling
B
27,697 pro rata
Closing Date
13/02/2026, 12:00
Part Time
Part-Time
17.5

The job holder will be part of the Finance & Administration team at HMP & YOI Stirling. The post holder will be responsible for processing the incoming and outgoing mail at the Establishment. This includes Royal Mail deliveries, internal mail and email-a-prisoner correspondence. The job holder will secondary scan mail through the X-Ray machine, sort and distribute, ensuring that SPS policies are adhered to at all times.

Hours of work: 

Mon 5.5hrs / Tues 6hrs / Wed 6 hrs / Thu 7hrs / Fri 6.5hrs / Sat 4hrs 

The post-holders will rotate through Mon to Wed and Thurs to Sat on alternate weeks. 

Responsibilities
To attend the Front of House area in order to collect all mail delivered to the establishment and transport to the designated secure area. 
Correctly count, identify and sort all mail into relevant categories, i.e. confidential, general and damaged.  Count and confirm Royal Mail Special and Recorded Delivery mail. 
Complete relevant inventory sheets and maintain accurate records for all incoming and outgoing mail processes as per standard operating procedures. 
Conduct secondary assurance screening of all mail through x-ray machine. 
Distribute correspondence to all areas of the establishment. 
Assist with other areas of admin i.e. minutes of meetings / HDC and any other duties, commensurate with grade 
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements

Minimum of Two National 5 (or equivalent) qualifications (including English & Mathematics) or relevant experience gained in a similar role and/or environment.  

​​Essential​ 

Knowledge, Skills and Experience Requirements

Experience of working in an administrative environment.   

​​Essential​ 

Competent in MS Office packages, including Microsoft Word and Excel. 

​​Essential​ 

Behaviour Requirements
Plan & Organise
Relationships & Collaboration
Listen & Communicate
Solve Problems & Make Decisions
Interview
Vacancy Information Booklets:

This opportunity is closed to applications.