Admin Assistant

Permanent
HMP Castle Huntly
B
£22,915
Closing date
27/03/2023, 23:55
Normal Office Hours
Full-Time - 37 Hours

Based at HM Prison Castle Huntly, Longforgan Nr DUNDEE. 

To provide general administrative services for the Integrated Case Management function and Casework Manager within the establishment. 

Responsibilities
Organise documentation required to support the ICM process. Updating prisoner records including Prisoner Record System Database and SharePoint Site and maintaining file systems.
Minute taking during case conferences and transferring to appropriate documentation. Record updates to support the ICM process and provide relevant statistics.

Communicate information with relevant external and internal agencies.

Support and provide leave cover for the Risk Management Team (RMT) function when required by the Casework Manager.

Completing a checklist for all prisoners identified as suitable for progression to the Open Estate for attention of the Casework Manager.
To collate with all establishments with regards to transfers to the Open Estate on a daily basis, prepare and check suitability of all transfers that the criteria set down meets all requirements, arrange transfers in with appropriate establishments.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

ESSENTIAL: Minimum of two National 5 or equivalent qualifications including Mathematics and English or relevant experience gained in a similar role/environment.



Experience Requirements

ESSENTIAL: Competent in the use of MS Office Packages specifically Microsoft Word, Excel and Outlook.


Please provide example(s) of your experience.

ESSENTIAL: Experience of understanding and following policy and procedures.

Please provide example(s) of your experience.

ESSENTIAL: Experience of carrying out administrative duties in a busy office setting (including collating and analysing data).

Please provide example(s) of your experience..

Knowledge Skills Requirements

ESSENTIAL: Excellent interpersonal skills with the ability to work on your own and as part of a team.


Please provide example(s) of your knowledge / skills. 

ESSENTIAL: Ability to effectively prioritise workload to meet departmental and organisational deadlines.

Please provide example(s) of your knowledge / skills. 

ESSENTIAL: Well-developed written and oral communication skills across a wide range of media including minute taking, e-mail, telephone and report writing.

Please provide example(s) of your knowledge / skills. 

ESSENTIAL: Ability to record confidential information accurately and have excellent attention to detail.

Please provide example(s) of your knowledge / skills. 

Interview
Vacancy Information Booklets:

This opportunity is closed to applications.