Admin Assistant

Permanent
HMP Low Moss
B
£26, 567
Closing Date
25/10/2024, 23:55
Normal Office Hours
Full-Time
37
You will provide a quality administration service to support the business and directly contribute towards the provision of a high quality, responsive service to all customers. 
Responsibilities
Undertake a wide range of specific and general administrative duties. 

Co-ordinate, attend and take minutes of relevant meetings, ensuring that minutes are accurate, and action points are recorded. 

First point of contact for any queries made to the team by email, telephone or in person, ensuring these are dealt with in a timely and sensitive manner. 
Required to handle confidential information and follow correct administrative protocols and procedures. 
Carry out appropriate level of record keeping/ filing to ensure secure storage and maintenance of data. 

You may also be required to carry out stock and stores and procurement tasks on an ad hoc basis. 

Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements

Minimum of two National 5 at Grade C or above (or 

equivalent), which should include English and Maths/Arithmetic or relevant experience within a busy office setting. 

Knowledge, Skills and Experience Requirements
An understanding of general administrative duties within a busy office setting and an outline of what skills you will bring to the role.
Competent in the use of Microsoft packages including Excel, Word, and Outlook.
Well-developed written and oral communication skills across a wide range of media including email, telephone and report writing.
Accurate and sound analytical and numerical skills. 
Behaviour Requirements
Listen & Communicate
Accountability & Initiative
Plan & Organise
Final Stage Interview
Vacancy Information Booklets:

This opportunity is closed to applications.