Links Centre Administration Assistant

Permanent
HMP Inverness
B
B £22, 915 (Pro Rata)
Closing date
15/02/2023, 23:55
Normal Office Hours
Part-Time
18.5
The purpose of this role is to provide administration support to the Links Centre team based within the Offender Outcomes department.
Responsibilities
Provide relief cover for HDC Admin with requirement to maintain competence in this role to fulfil this task effectively as well as provide ad hoc assistance to the Casework Manager across the establishment and other team members as and when required, commensurate with role and level within the organisation.
Provide relief cover for Casework (ICM) & My Compass Assessment Admin with requirement to maintain competence in these roles to fulfil these tasks effectively
Responsible for maintenance and issue of Domestic stock to Links Centre & Regimes areas.
Carry out administration duties, which includes, compiling the links centre daily lists, photocopying, filing and minute taking, dealing with internal and external telephone calls, booking of Teams meetings, video courts, agent’s video appointments and various correspondence as well as working as point of contact within the Shore Standards to assist prisoners with housing issues.
Follow guidance of the SPS wages policy for the weekly administration and allocation of work parties on PR2/SharePoint for paying prisoner wages. 
Provide secretarial support to meetings in the establishment, both co-ordinating these events and producing quality minute of proceedings.
Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

Minimum of 2 National 5 or equivalent qualifications including English and Mathematics or relevant experience gained in a similar role/environment.

Essential

Experience Requirements

Experience of carrying out administrative duties – such as answering of telephones, filing and input of data etc.


Essential

Competent and experienced in the use of MS Office packages, specifically Microsoft Word, Excel and Outlook.


Essential

Experience of understanding and following policy and procedures.

Essential

Knowledge Skills Requirements

Excellent interpersonal skills with the ability to work on your own and as part of a team.

(Essential)

Well-developed written and oral communication skills.

(Essential)

Ability to record confidential information accurately and have excellent attention to detail.

(Essential)

Interview
Vacancy Information Booklets:

This opportunity is closed to applications.